It is the EMPLOYEE’S responsibility to ensure that appropriate benefits and coverage’s are in place at all times to protect the individual and his/her family. The payroll department should, therefore, be apprised of any changes in family, marital and/or dependent status. Employees should be aware that an I.R.S.
Section 125 Salary Reduction Program is offered. Salaries Payroll checks are issued on a biweekly basis every other Friday. Employees are required to have their pay directly deposited to the credit union or bank of their choice.
Direct deposit may take up to two pay schedules to be activated by the bank. Therefore, please check your paycheck envelope when you receive it. The rate of pay for both hourly and salaried employees is paid in accordance with negotiated contract agreements. Please note that any adjustments to tax withholdings or deductions must be made by contacting the payroll department. Timesheets are required for all non-professional employees as well as substitutes and tutors.
Lastly, all timesheets are to be approved and submitted to the Central Office no later than 10:00 a.m. The Monday of the week that a paycheck is issued. Benefits The School Department offers a comprehensive benefits package, which includes such items as sick leave, personal leave, bereavement leave, and both temporary and extended leaves of absence. In addition, the School Department also offers staff development and credit reimbursement opportunities for both teaching and support staff employees.
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Please refer to the individual negotiated agreements for further details. Insurance The School Department offers health, dental and life insurance, the cost of which is shared by the School Department and its employees. In addition, worker’s compensation, unemployment compensation and liability insurance is provided as required by contract and state law.
Once again, please refer to the negotiated agreements for the current cost and cost sharing formula. Aesop You will receive login information regarding this automated service that simplifies and streamlines the process of recording absences and finding substitutes. All employees are required to record their absences in AESOP. Please note that this program is to be used for all absences. The service is available to you 24 hours a day, seven days a week. Worker’s Compensation Any work-related injury must be reported immediately to your supervisor. An accident/injury report must be filled out and submitted to the school nurse within 48 hours of the injury.
The school nurse will then submit the accident/injury report to the Superintendent’s office to be filed with the worker’s compensation insurance company. The school department has a preferred provider that manages work-related injuries or illnesses. If an employee feels he/she needs medical attention due to a work-related injury, please contact Arlene in the Superintendent’s office to make an appointment for you. If it is an emergency, please do not hesitate to go to the Emergency room or dial 911. In this case, please let Arlene know as soon as possible that you have done so. If you are absent from work due to a work-related injury, please notify Arlene at the Superintendent’s office of this.
It is pertinent that she receives this information in a timely manner. Master's Degree Requirement Effective July 1, 2014, any teacher hired on or after July 1, 2014 who has a bachelor’s degree but has not earned a master’s degree, shall be required to obtain a master’s degree within 7 years from the teacher’s date of employment with the Cape Elizabeth School Department. This master’s degree must receive prior written approval from the Superintendent pursuant to Section 15-4 of the agreement. A school nurse is available full time in each school building to provide direct care, assessment and treatment for students and staff who are ill or injured.
We also administer scheduled and unscheduled medications, implement health plans for students with chronic conditions, consult with teachers, and promote a healthy and safe school environment through support of staff and student wellness initiatives. The school nurses work directly with school personnel, families and community health care providers to ensure that all students are able to participate in their school day.
Purchase orders must be obtained from the principal/building administrator’s office. The PO must be filled out with all the information requested and signed by the administrator/supervisor. Send PO to the Business Office for the business manager’s approval and signature. The ‘Office Copy’ (yellow) will remain in the Business (accounts payable) Office. The remainder of the PO will be returned to the building administrator.
The ‘Original PO’ (white) is to be forwarded to the vendor when an order is placed. No order is to be placed until it has been approved by the building administrator and business manager. When phoning in an order, make sure the vendor has, and uses, the PO number. The ‘Principal’s Copy’ (pink) is to be retained in a purchase order file in each building administrator’s office.
The ‘Receiving Copy’ (green) is to be held in the building administrator’s office until shipments are received for comparison with shipment’s packing list. Requests for checks are submitted to the Business Office. Checks are printed on Wednesdays. In order for your check to be processed, we must receive your request no later than 2:00PM Tuesday. Before a check will be issued a Check Request Form must first: 1.
Be approved and signed by your building administrator. Indicate an account number. Original Itemized receipts must be attached Mileage must be accurate; toll receipts must be attached Tax and tips will not be reimbursed 3. Be signed by the Business Manager. Hotel reservations are made by the Business Office on the School Department’s credit card.
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When reservations are needed, a signed and coded form must be submitted to the Business Office. Flight reservations may be made by the Business Office on the School Department’s credit card. When reservations are needed, a signed and coded form must be submitted to the Business Office. If you have specific preferences, you may use our public computer at the Business Office to make the reservations personally and use the School Department's credit card.
Mileage will be reimbursed at the rate of thirty (.30) cents per mile. Tolls will be reimbursed only if original receipts are attached. Cab fare, public transportation and parking fees will be reimbursed only if original receipts are attached. Tax and tip are not reimbursable 4. Meals, not including bar tabs, will be reimbursed at the following rates (providing detailed receipts are attached – not just credit card receipts): a. Breakfast – up to $8.00 b.
Lunch – up to $10.00 c. Dinner – up to $25.00 Tax and tip are not reimbursable Printable UPDATED 4.21.16 5. Cash advances are not allowed. The present state law provides for the monitoring of certification renewal for teachers and administrators to be handled at the local level. The individual district or region’s certification renewal plan is developed and approved locally and then sent to the State Department of Education for approval.
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Once approved, the local committee becomes an agent of the state to oversee the process and make a recommendation to the Commissioner regarding certification renewal. Separate plans are in effect for Cape Elizabeth’s teachers/ed techs and administrators. Each plan is available on the web site. (See “Staff Resources”). According to our local teacher certification renewal plan, the committee will be made up of six members. Four teachers will be selected, one each from: the elementary school, the middle school, the high school, and the executive committee of the teachers' association. The administrator will be selected from the membership of the District Leadership Team.
The certification coordinator will serve as the chairperson and a nonvoting member of the committee. The five voting members will serve staggered two (2) year terms to ensure consistency.